AssessFlow ROI Calculator

AssessFlow ROI Calculator

Prove 83% Cost Savings in Your Sales Demo

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🎯 Purpose

This calculator shows prospects exact savings for their municipality in Rands - making the ROI undeniable.

Use during: Discovery calls, demos, proposals

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📊 Excel Template Structure

Tab 1: Input Variables

Input Field	Example Value	Source
Number of properties	150,000	Municipality records
Current cost per property	R60	Last valuation invoice ÷ properties
Current valuation cycle	36 months	MPRA requirement
Inspection days per property	0.5 days	Current average
Inspector daily rate	R1,500	Current contractor rates
Administrative overhead	15%	Typical municipal overhead

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Tab 2: Traditional Cost Calculation

TRADITIONAL TOTAL COST:
= (Number of properties × Cost per property) + Administrative overhead

Example:
= (150,000 × R60) + 15%
= R9,000,000 + R1,350,000
= R10,350,000 per cycle

Breakdown:

• Data costs: 150,000 × R8 = R1,200,000
• Inspection time: 150,000 × 0.5 days × R1,500 = R112,500,000 (if manual)
• Data entry/processing: R800,000
• Management/QA: R450,000

Total traditional: R10,350,000

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Tab 3: AssessFlow Cost Calculation

ASSESSFLOW TOTAL COST:
= (Number of properties × R10) + Platform fee + Implementation

Example:
= (150,000 × R10) + R250,000 + R100,000
= R1,500,000 + R250,000 + R100,000
= R1,850,000 per cycle

Breakdown:

• PropertyData Engine: 150,000 × R10 = R1,500,000
• Platform subscription: R250,000/year
• Implementation (one-time): R100,000
• Training: Included
• Support: Included

Total with AssessFlow: R1,850,000

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Tab 4: Savings Analysis

TOTAL SAVINGS:
= Traditional cost - AssessFlow cost
= R10,350,000 - R1,850,000
= R8,500,000 per cycle (82% savings)

ANNUAL SAVINGS (3-year cycle):
= R8,500,000 ÷ 3 years
= R2,833,333 per year

ROI PERCENTAGE:
= (Savings ÷ AssessFlow cost) × 100
= (R8,500,000 ÷ R1,850,000) × 100
= 459% ROI

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Tab 5: Efficiency Gains (Non-Financial)

Metric	Traditional	AssessFlow	Improvement
Cycle completion time	24 months	12 months	100% faster
Data response time	1.2 seconds	0.08 seconds	93% faster
Objection rate	15%	9%	40% reduction
Offline capability	0%	100%	Field-ready
Compliance audit findings	3-5 issues	0 issues	100% pass rate

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💡 How to Use in Sales Calls

Step 1: Discovery (Get Inputs)

Ask prospect:

1. “How many properties are in your valuation roll?”
2. “What did you pay for your last general valuation?”
3. “How long did it take to complete?”
4. “What’s your biggest concern - cost, timeline, or compliance?”

Enter answers into Excel Tab 1

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Step 2: Calculate Live

While on call:

1. Open Excel template
2. Enter their numbers
3. Show Tab 4 (Savings Analysis) on screen share

Script:

“Based on your 150,000 properties and current R60 per-property cost, here’s what I’m seeing…

Traditional approach: R10.35M per cycle With AssessFlow: R1.85M per cycle Your savings: R8.5M - that’s 82% cost reduction

That’s R2.8M per year you could reinvest in infrastructure or service delivery.”

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Step 3: Show Efficiency Gains

Switch to Tab 5:

Script:

“Beyond cost, you’ll also see:

• Complete in 12 months instead of 24
• 40% fewer objections (better data = fewer disputes)
• 100% MPRA compliant (we’ve never had a client fail an audit)

The PropertyData Engine makes inspections 60% faster.”

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Step 4: Handle “Too Good to Be True”

Common pushback: “Those savings seem unrealistic”

Response:

“I understand the skepticism. Here’s how we achieve 83% savings:

1. PropertyData Engine pre-computes everything overnight - inspectors don’t wait for data
2. Offline mobile app eliminates double data entry
3. Automation removes manual compliance tasks
4. Cloud hosting means no IT infrastructure costs

We have 3 municipalities already achieving these numbers. I can connect you with [Reference Customer] if you’d like to hear directly from them.”

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📊 Scenario Templates

Scenario A: Large Metro Municipality

Inputs:

• Properties: 500,000
• Current cost/property: R70
• Traditional total: R35M

AssessFlow:

• PropertyData: R5M (500k × R10)
• Platform: R500k/year
• Total: R5.5M

Savings: R29.5M (84% reduction)

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Scenario B: Medium Local Municipality

Inputs:

• Properties: 50,000
• Current cost/property: R55
• Traditional total: R2.75M

AssessFlow:

• PropertyData: R500k (50k × R10)
• Platform: R150k/year
• Total: R650k

Savings: R2.1M (76% reduction)

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Scenario C: Small Municipality

Inputs:

• Properties: 10,000
• Current cost/property: R50
• Traditional total: R500k

AssessFlow:

• PropertyData: R100k (10k × R10)
• Platform: R75k/year
• Total: R175k

Savings: R325k (65% reduction)

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🎯 Objection Responses (ROI-Related)

“We can’t afford R1.8M upfront”

Response:

“Good news - we don’t require upfront payment. You can spread the cost over 12 months at R154k/month. Compare that to your current R862k/month traditional approach - you’re cashflow positive from Day 1."

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"What if we don’t achieve 83% savings?”

Response:

“We’re so confident, we offer a savings guarantee: If you don’t achieve at least 70% savings in Year 1, we’ll refund the difference. No municipality has ever invoked this guarantee because the savings are built into the technology, not dependent on your team’s performance."

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"Our current vendor is cheaper”

Response:

“Let’s compare apples to apples. What’s their cost per property including:

• Data costs
• Inspection time
• Data processing
• Compliance reporting
• Supplementary roll updates?

Most ‘cheaper’ quotes only cover partial services. Our R10/property is all-inclusive - you won’t see surprise charges later.”

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📁 Download Excel Template

To create the Excel file:

1. Copy the formulas from Tabs 2-5 into Excel
2. Create dropdown menus for Tab 1 inputs
3. Add conditional formatting (green = savings, red = costs)
4. Include charts:
   • Bar chart: Traditional vs. AssessFlow cost
   • Pie chart: Savings breakdown
   • Timeline: Implementation & ROI realization

Pre-built template: (Sales team to request from Product team)

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🎓 Training: ROI Calculator Mastery

Practice Scenarios

1. Metro (500k properties) - Practice live calculation
2. Local (50k properties) - Practice live calculation
3. Small (10k properties) - Practice live calculation

Role-Play Objections

• “That’s too good to be true”
• “We can’t afford it”
• “Our current vendor is cheaper”

Screen Share Tips

• Zoom to 150% for visibility
• Use “Current cell” highlight
• Narrate each formula (“Here’s where I’m multiplying your 150k properties by R60…”)

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AssessFlow ROI Calculator Prove 83% savings in every sales conversation iSu Technologies (Pty) Ltd